Feature
AI receipt capture and receipt-to-transaction matching
Snap or upload a receipt and Quaestor Ledger reads it with AI — merchant, line items, taxes, tips, totals, and currency — then automatically matches it to the right bank or card transaction. Unmatched items are surfaced so nothing slips through.
Card required at signup.
In short: Capture a receipt by web upload or mobile shortcut, AI extraction (Google Gemini, a third-party provider) pulls the merchant, line items, taxes, tips, totals, and currency, and Quaestor Ledger then automatically matches the receipt to the matching transaction. Anything that does not match cleanly is flagged for review.
How it works
Receipt handling is a four-step pipeline: you capture the receipt, AI extracts the details, Quaestor Ledger matches it to a transaction, and anything ambiguous is surfaced for review.
- Capture. Upload a receipt image from the web app, or send one from your phone with a mobile shortcut.
- AI extraction. The image is read by Google Gemini — a third-party AI provider accessed via an OpenAI-compatible API — which pulls out the merchant, line items, taxes, tips, totals, and currency. This is not proprietary AI; it is a third-party model.
- Automatic matching. Quaestor Ledger matches the extracted receipt to the right bank or card transaction in your ledger, so the receipt and the spend line up.
- Review the rest. Receipts or transactions that cannot be matched confidently are surfaced for review, so you can confirm or correct them rather than losing track of them.
| Capability | Quaestor Ledger | Typical apps |
|---|---|---|
| Capture by web upload or mobile shortcut | Varies | |
| AI extracts merchant, line items, taxes, tips, totals | Partial | |
| Detects currency on the receipt | ||
| Automatic receipt-to-transaction matching | Manual | |
| Surfaces unmatched receipts & transactions |
Who it's for
Anyone who collects more receipts than they can reconcile by hand — freelancers and small businesses tracking deductible expenses, frequent travelers juggling receipts in multiple currencies, and anyone who wants every purchase backed by its receipt without manual data entry.
Because matching is automatic and unmatched items are surfaced, you spend your time reviewing a short list of exceptions instead of typing line items off paper.
Frequently asked questions
- How do I capture a receipt in Quaestor Ledger?
- You can upload a receipt image from the web app, or send one from your phone using a mobile shortcut. The image is stored and then read by AI to pull out the details automatically.
- What does the AI extract from a receipt?
- AI extraction runs on Google Gemini (a third-party AI provider, accessed via an OpenAI-compatible API) and pulls the merchant, individual line items, taxes, tips, totals, and currency from the receipt image.
- How does receipt-to-transaction matching work?
- After extraction, Quaestor Ledger automatically matches each receipt to the right bank or card transaction in your ledger. Receipts or transactions that cannot be matched confidently are surfaced for you to review.
- Does Quaestor train its own AI models on my receipts?
- No. Quaestor does not train its own models on your data. Receipt extraction uses a third-party AI provider that is configured to restrict training use where available; provider retention varies — see the Privacy Policy for details.
Keep exploring
Stop typing receipts by hand
Capture a receipt, let AI read it, and watch it match to your transactions automatically.